Economical and Ecological Benefit with Paperless Productivity
A simple way to have a huge impact on the environment is through reducing paper consumption, by turning paper documents into electronic ones and eliminating paper from fax workflows. A tree can only produce, on average, 17 reams of paper, and takes about 100 years to grow. By reducing paper usage, companies can have a direct impact on reducing their carbon footprint. After all, more than 50% of paper comes from virgin forests.
Going paperless helps to reduce C02 (carbon dioxide) emissions. Turning a single tree into 17 reams of paper results in around 110 lbs of C02 being released into the atmosphere. Additionally, trees are also ‘carbon sinks’ and every tree that is not cut down for paper usage is able to absorb C02 gasses. The average tree can absorb around a ton- 2,000 lbs- of C02 in its lifetime.
How many reams of paper (and trees) does your organization use every month? Check out your organization’s net impact on the environment through our carbon footprint calculator.
Sitecert solves this problem when carrying out LOLER, PUWER or PSSR inspections.
The beauty of going paperless is that it not only saves the environment but it also saves companies a lot of money. By automating business processes and transitioning to more eco-friendly workflow solutions, companies can saves tens, hundreds, and millions of dollars this year, and every year. Paperless faxing and OCR (Optical Character Recognition) software allows organizations to reduce phone lines and data entry costs while eliminating costs of ink, paper, and associated labor costs. With Paperless Productivity, companies will never lose a document again.
A paperless office saves money in a variety of ways, from printing to distribution to storage.
“Paper can be expensive to use for something so simple.”
Save on printing
Paper can be expensive to use for something so simple.According to an InformIT report, the average employee uses 10,000 sheets of paper per year at a cost of roughly $80 per year per employee, and that’s just the cost of the paper. Printing has extra associated expenses, such as the price of purchasing, maintaining the printers and the price of ink. Every printed piece of paper costs a company money, and few of the printed sheets do anything to bring money in. Most printed documents in an office are for internal use and do not contribute positively to the bottom line. By moving to a system where more tasks are done in the digital space, a business saves money in all of these areas.
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Save on storage
One of the biggest expenses a company has is often its physical office space. A business is paying a lease and lights as well as heating and cooling. All of these costs go up the larger a space gets. In many modern offices, stored paper takes up much of the room. Unlike employees, however, paper is dead space – much of it doesn’t contribute to a companies’ revenue in any way. In a paperless system, many of the records stored around an office could be digitized and the physical copies thrown out. With the reduction in paper, the amount of room a business needs to operate could also be reduced. That extra area could be used to bring in new employees that will contribute to the company, making more money. Or a business that reduces its space requirements could find that it is able to move to smaller and cheaper premises.
Save on distribution
The InformIT report noted that for every dollar a company spends in printing costs, it will spend another $6 handling and distributing that paper. Paper documents have to be manually filed, which can take an inordinately long time and can lead to filing mistakes that suck more time as they are corrected. Costs also are incurred moving paper around whether via interoffice mail or through regular post. Companies spend on envelopes, stamps and postage as a result of being paper dependent. By moving to a digital system, businesses can save on other costs associated with paper that are not necessarily apparent immediately.